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Role: Logistics Coordinator

Location: Cambridge

Salary: £30,000 - £32,000

Hours: 08:00am - 16:30pm

Proactive are currently in search or an experienced Logistics Coordinator to start work in Cambridge. This is a permanent position and an exciting opportunity working for a market leading manufacturing company offering ample opportunity for progression and development.

You will be responsible for coordinating all aspects of logistics to ensure spare parts and machines are delivered to meet the business needs and to the latest customs regulations.

Principal Responsibilities:

Coordinate all aspects of logistics operations while ensuring adherence to all relevant customs regulations.Coordinate the packing and dispatch of regular consolidation shipments to the central spares hub in Europe.Ensuring full accuracy of inventory, compliance with shipping documentation requirements, and adherence to delivery schedules.Manage and process all import clearances with third parties, ensuring accuracy and timely completion of all required documentation.Arrange all aspects of Spares, Freight, and Machine shipments, ensuring the preparation and accuracy of all export documentation in line with customer requirements.Obtain, review, and manage Machine and Freight quotations to secure cost-effective and compliant transport solutions.Optimise logistics processes and identify improvements across LCL (Low Container Load), FCL (Full Container Load), DG (Dangerous Goods by air, road, and sea), and international freight movements.Update and maintain all Logistics procedures and work instructions.Maintain a high level of knowledge across HTS codes, packing regulations, and country-specific export requirements.Act as Logistics representative for internal meeting and provide updates on current on-going machine shipment status.Strong understanding of international trade, Customs compliance, and Incoterms.

Working with:

External contacts - Freight agents, Courier account reps, Insurance brokers, Customs DepartmentsCS Team members / InstallationsCommercial Team membersOperations Team MembersR&D Team members

Knowledge and Experience

Experience with freight forwarding, booking shipments, and preparing import / export documentation.Knowledge of HTS/HS codes, Incoterms and export packing.Experience in shipping dangerous goods by road and / or air would be beneficial.IT skills, especially Excel and Word.Experience in moving large machinery by road, air and sea.

How to Apply:

For more information on the role, or an informal discussion regarding opportunities we have available, please contact Jemal Tawfieg on 07539 656 030 or [email protected]

Why work with Proactive?

Proactive Technical Recruitment is an industry leading, specialist engineering recruitment agency focused on the automation, manufacturing and robotics sectors. We offer specialist recruitment services to a niche customer base, vetting that our clients offer the best opportunities for your career. Proactive encourages and promotes equality and diversity within the workforce. We act with honesty, integrity and impartiality, ensuring your application is considered on its own merits and without bias.

When registering with Proactive you will have the opportunity to apply for some of the most interesting, specialist, opportunities in the marketplace, with the biggest companies in the sector. Follow us on Linkedin and Facebook for industry news and download our app for live notifications about newly listed vacancies. We look forward to helping you find your next role!

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

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Our client is seeking an organised and proactive Logistics Co-ordinator to join our growing team. This role is responsible for coordinating the efficient movement of materials, equipment and finished goods from suppliers through to customer sites, ensuring deliveries are completed safely, on time and within budget.

Working closely with Project Managers, customers, suppliers and third-party logistics providers, you will play a key role in planning transport, monitoring shipments, resolving delivery issues and maintaining accurate logistics records. This is a varied position that requires excellent organisational skills, strong communication and the ability to manage multiple priorities in a fast-paced project environment.

The successful candidate will be a confident communicator who enjoys building relationships, solving problems and delivering excellent customer service.

Key Responsibilities

Logistics Planning & Transport Coordination

Plan and coordinate domestic and international transport for customer orders, project deliveries and supplier collections.Arrange cost-effective transportation using approved logistics providers, ensuring deliveries meet project timescales.Schedule deliveries to customer sites in collaboration with the Project Management team.Coordinate collections and deliveries while ensuring efficient vehicle utilisation and transport planning.Monitor transport costs and identify opportunities to improve efficiency and reduce expenditure.

Shipment Management

Track inbound and outbound shipments from dispatch through to final delivery.Proactively monitor shipment progress and communicate updates to customers and internal stakeholders.Investigate transport delays, damaged goods or delivery issues and work with logistics partners to resolve them promptly.Coordinate road, air and sea freight where required.

Customer & Supplier Liaison

Act as the primary point of contact for logistics enquiries from customers, suppliers and transport providers.Build and maintain strong working relationships with third-party logistics companies, freight forwarders and couriers.Ensure customer delivery requirements are fully understood and consistently achieved.Communicate delivery schedules, changes and potential issues in a timely and professional manner.

Inventory & Order Support

Support stock control activities by monitoring incoming goods and outgoing shipments.Assist with goods receipts, dispatch documentation and inventory accuracy.Ensure order information is accurately recorded within internal systems.Work closely with warehouse and project teams to maintain continuity of supply.

Documentation & Compliance

Prepare shipping documentation, delivery notes, commercial invoices and transport paperwork.Complete customs documentation and support import/export compliance where required.Ensure all logistics records are accurate, complete and maintained in accordance with company procedures.Support compliance with transport regulations and customer-specific requirements.

Administration & Reporting

Maintain accurate shipment records, delivery schedules and logistics databases.Produce reports relating to delivery performance, transport costs and shipment status.Provide regular progress updates to Project Managers and senior management.Identify opportunities to improve logistics processes and support continuous improvement initiatives.

Skills, Experience & Knowledge

Previous experience within a logistics, transport, supply chain or shipping coordination role.Excellent organisational skills with the ability to manage multiple priorities simultaneously.Strong customer service and relationship-building skills.Confident communicator with an excellent telephone manner.Experience working with freight forwarders, couriers or third-party logistics providers.Knowledge of domestic and international shipping processes.Experience preparing customs or import/export documentation.Familiarity with warehouse management systems (WMS), ERP systems or Smartsheet.Understanding of Incoterms and international freight procedures.

Key Competencies

Excellent planning and organisational skills.Strong verbal and written communication.Customer-focused approach.Relationship building and stakeholder management.Attention to detail and accuracy.Ability to prioritise workload and meet deadlines.Proactive and self-motivated.Team player with a flexible approach.Commercial awareness.Continuous improvement mindset.

Benefits

Salary of £35,000 per annumMonday to Thursday, 7:30am to 4:30pm Friday 7:30am to 3:30pmOpportunity to join a supportive and growing business with excellent long-term career prospects

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Read less

Our client is seeking an organised and proactive Logistics Co-ordinator to join our growing team. This role is responsible for coordinating the efficient movement of materials, equipment and finished goods from suppliers through to customer sites, ensuring deliveries are completed safely, on time and within budget.

Working closely with Project Managers, customers, suppliers and third-party logistics providers, you will play a key role in planning transport, monitoring shipments, resolving delivery issues and maintaining accurate logistics records. This is a varied position that requires excellent organisational skills, strong communication and the ability to manage multiple priorities in a fast-paced project environment.

The successful candidate will be a confident communicator who enjoys building relationships, solving problems and delivering excellent customer service.

Key Responsibilities

Logistics Planning & Transport Coordination

Plan and coordinate domestic and international transport for customer orders, project deliveries and supplier collections.Arrange cost-effective transportation using approved logistics providers, ensuring deliveries meet project timescales.Schedule deliveries to customer sites in collaboration with the Project Management team.Coordinate collections and deliveries while ensuring efficient vehicle utilisation and transport planning.Monitor transport costs and identify opportunities to improve efficiency and reduce expenditure.

Shipment Management

Track inbound and outbound shipments from dispatch through to final delivery.Proactively monitor shipment progress and communicate updates to customers and internal stakeholders.Investigate transport delays, damaged goods or delivery issues and work with logistics partners to resolve them promptly.Coordinate road, air and sea freight where required.

Customer & Supplier Liaison

Act as the primary point of contact for logistics enquiries from customers, suppliers and transport providers.Build and maintain strong working relationships with third-party logistics companies, freight forwarders and couriers.Ensure customer delivery requirements are fully understood and consistently achieved.Communicate delivery schedules, changes and potential issues in a timely and professional manner.

Inventory & Order Support

Support stock control activities by monitoring incoming goods and outgoing shipments.Assist with goods receipts, dispatch documentation and inventory accuracy.Ensure order information is accurately recorded within internal systems.Work closely with warehouse and project teams to maintain continuity of supply.

Documentation & Compliance

Prepare shipping documentation, delivery notes, commercial invoices and transport paperwork.Complete customs documentation and support import/export compliance where required.Ensure all logistics records are accurate, complete and maintained in accordance with company procedures.Support compliance with transport regulations and customer-specific requirements.

Administration & Reporting

Maintain accurate shipment records, delivery schedules and logistics databases.Produce reports relating to delivery performance, transport costs and shipment status.Provide regular progress updates to Project Managers and senior management.Identify opportunities to improve logistics processes and support continuous improvement initiatives.

Skills, Experience & Knowledge

Previous experience within a logistics, transport, supply chain or shipping coordination role.Excellent organisational skills with the ability to manage multiple priorities simultaneously.Strong customer service and relationship-building skills.Confident communicator with an excellent telephone manner.Experience working with freight forwarders, couriers or third-party logistics providers.Knowledge of domestic and international shipping processes.Experience preparing customs or import/export documentation.Familiarity with warehouse management systems (WMS), ERP systems or Smartsheet.Understanding of Incoterms and international freight procedures.

Key Competencies

Excellent planning and organisational skills.Strong verbal and written communication.Customer-focused approach.Relationship building and stakeholder management.Attention to detail and accuracy.Ability to prioritise workload and meet deadlines.Proactive and self-motivated.Team player with a flexible approach.Commercial awareness.Continuous improvement mindset.

Benefits

Salary of £35,000 per annumMonday to Thursday, 7:30am to 4:30pm Friday 7:30am to 3:30pmOpportunity to join a supportive and growing business with excellent long-term career prospects

Proactive Global is committed to equality in the workplace and is an equal opportunity employer.
Proactive Global is acting as an Employment Business in relation to this vacancy.

Read less